Q: What has changed in UD’s guest policy?
A: H&RL (Housing and Residence Life) has more clearly defined the parameters of a guest as, an external visitor to campus OR a UD student that you are hosting in your resident space.
Access has been restricted for side and back entrances into residence halls between 8:00 pm – 7:00 am.
Overnight guests must be registered through H&RL’s online guest registration process.
H&RL now employs 71 student guest check-in attendants which will be located in the lobby of each residence hall from Thursday nights through Saturday nights from 8:00 pm to 3:00 am. These check-in attendants will be swiping student ID cards for entry into the residence areas of the buildings and they will be making internal and external rounds for safety reasons only. If you have an overnight visitor, they must be with you to enter the residence areas. If your guest is a student at UD, you must go down to the check-in attendant station to retrieve your guest. There is no check-out process.
H&RL is looking to enhance the safety and accountability of our students through creating procedures for entrance into the residential areas of the residence buildings.
Q: Why is this happening now?
A: The University is currently inconsistent with industry standards both with our sister schools and nationwide. The Department of Housing and Residence Life is taking slow steps to catch up by implementing the new policies that you are seeing. H&RL wants to ensure the accountability for our community and who we let in, and the safety of our students.
Q: What is the policy for registration of overnight guests?
A: The student who is hosting the overnight guest must fill out the online application provided by H&RL up to 2 days in advance of the visitor’s arrival. The AC of the residence hall will review the application and respond with approval or disproval. If the guest is of the opposite gender, the student must find a host of the visitor’s gender to provide them a place to sleep. This host’s name must be included in the application for approval.
Q: What is the policy for overnight guests who arrive unexpectedly?
A: These guests may register at the front desk of the residence facility upon arrival. The online registration is to be utilized for guests who are known to be coming ahead of time.
Q: What is the rule for people of the opposite sex staying overnight?
A: Overnight guests of the opposite sex must be registered through the registration process with a host student of the same gender. They will be staying in this hosts room, as it has always been a policy at the University of Dayton that members of the opposite sex cannot sleep in the same rooms.
Q: How will this registration process work for guests under the age of 18?
A: The guest will be registered through the registration process by their student host and the guest will be provided with a consent form that their parents will need to sign stating that they give their consent to stay in the residence hall. Once the guest arrives, they must present the consent form and a valid state issued identification card to the front desk of the residence hall they will be staying in.
Q: How many overnight guests can I have in a dorm room?
A: You can have up to two overnight guests in a two-person dorm facility. You must stay in-line with the occupancy limits for your residence area for overnight guests.
Q: What will constitute rejection of an overnight guest registration application?
A: If there is previous bad behavior on record by the host or the guest, the AC of that building may deny the application.
Q: What is the purpose of locking the side and back entrances to the residence halls at 8:00 pm?
A: H&RL wants to funnel traffic through one entrance to have a better sense of who is in the residence halls during the most vulnerable hours for safety reasons. After receiving complaints of this time presenting an inconvenience to residents, H&RL is reevaluating the 8:00pm time and is looking to push it back a few hours. The new time has yet to been determined.
Q: If I want to go to Marycrest or VWK for dinner after 8:00pm, can I still get in? Are the dining halls closing early?
A: No, the restricted access is only for the residential areas of the buildings, the dining halls are still open to the public for their normal operating hours.
Q: Will check-in attendants track and relay the number of people going into rooms to RA’s?
A: No, but if multiple people are stumbling (or making a scene) into the same room, the RA’s will be alerted as a safety precaution.
Q: Is this new check-in policy about alcohol enforcement?
A: No, this policy is not directly about enforcing the alcohol policy, however H&RL believes this will indirectly help with the alcohol issues in the residence areas. H&RL employees (check-in attendants) WILL NOT be checking bags before students or guests enter the residential area of the building.
Q: If I have questions or concerns, who do I contact?
A: Steve Herndon (sherndon1@udayton.edu), Assistant Dean of Students and Executive Director of Housing and Residence Life
Sarah Dickson (sdickson1@udayton.edu), Director of Residential Affairs; Student Government Association
UD Student Government Association 